Privacy Policy

The Triple-A-COAT project involves some collection and processing of personal data as part of its communication and dissemination activities.

The project website and social media accounts are maintained by Engedi Science Ltd, an associated partner in the Triple-A-COAT project. Engedi Science Ltd is a company located in the United Kingdom.

Engedi Science Ltd is committed to ensuring that your privacy is protected. we are committed to fulfilling our obligations under the Data Protection Act 2018 (UK GDPR) and as we collect and process data from persons within the European Union, our policies and procedures also comply with the European Union General Data Protection Regulation. Should we collect or request certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

Engedi Science Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy is effective from: November 1st 2022.

The demonstration activities of the Triple-A-COAT project, involving the participation of volunteers in an evaluation of the developed coatings will be covered by a separate privacy policy. This will be developed in advance of those activities commencing in 2025.

What we collect
We may collect the following information, classified as personal data, from persons visiting our website and interacting with our social media accounts:

• name
• contact information including email address (e.g. firstname.lastname@organisation.com)
• social media account names
• IP addresses
• other non-sensitive personal data required for the project, for example your type of profession and the organisation you work for.

This information is collected through:

• you providing personal data voluntarily to us (e.g. by email, via the website form to join our mailing list, via social media accounts, verbally in-person)
• our obtaining of names and contact information and other personal data that are already in the public domain (e.g. at the website of your organization, a research publication, details of your professional role and employer available publicly on your social media accounts)

What we do with the information we gather
We will store your contact information and any other collected personal data and use this in communications about the project via email and social media, in particular providing news about the project and increasing public understanding about our research.

IP addresses, social media identities and your interactions with our social media accounts will be used in analysis of the performance of our website and social media accounts.
We may directly contact individual persons on our mailing list about opportunities to become more directly involved in project activities, e.g. invitations to in-person or online events.

Our lawful basis for collecting contact information has been determined as follows:
Legitimate interest – it is our legitimate interest to collect and process personal data as described above for our communication activities. A legitimate interest assessment has been performed, the documentation is available on request.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

In particular, we will not disclose your email address in the emails sent to the mailing list.
Personal data that is stored on our own computer systems is held securely and backed-up with a GDPR-compliant, secure, encrypted online backup service.

Personal data collected via our website and social media accounts is stored securely in the servers of the internet service provider where our website is hosted (UK2.net) and social media companies providing each account.

Controlling your personal information
We may provide contact information to other organisations involved in the Triple-A-COAT consortium where this is absolutely necessary for their involvement in project communication activities. All consortium members are subject to a confidentiality agreement and will protect the personal data under the same terms as this agreement. Under GDPR they are classified as data processors. Otherwise, we will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.

You may request details of personal information which we hold about you under the GDPR by contacting us via email, social media message, telephone or letter. If you would like a copy of the information held on you please contact us using the form on our website.

If you believe that any information we are holding on you is incorrect or incomplete, please contact us by email, telephone or letter. We will promptly correct any information found to be incorrect.

We will not store data past the end of our professional relationship with you. Therefore, if you choose to unsubscribe from a mailing list, or unfollow us on social media, we will no longer have access to your data.

Any individual may request to have their information removed from our records. We will comply with a request to delete data within 30 days.